5 - Project management
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Milestone 1: The project’s team is set up
The first step is to ensure the team is ready for the project:
- Qualification of the needs
- Recruitment / enrolment of the members
- Training if needed
See aside picture
Milestone 2: The working plan is validated
Once the team is there, the working plan has to be build and share. It is a reference document of the project to provide the overall picture. It has to be approved by each member of the team as it is the base of the coming work and provides all the key messages to deliver.
Key activities:
- Draft of a first version of the working plan by one person / group of persons of the team
- Working plan sharing session
- Adjustment of the working plan and task assignment
To download the minutes of the workshop on the working plan, click here
Milestone 3: The financial plan is secured
The working plan gives an overall picture of tasks to be realized by the team. It has to be confronted to the financial plan to ensure its feasibility. The financial plan should give the total budget of the project and its segmentation by activity. That way, the financial follow-up of the project could be installed and prevent any failure because of lack of money.
Key activities:
- Estimation of the cost of the project in its first design
- Estimation of the funds available to complete the project
- Alignment of the project design according to the available funds / Research of additional funds
Milestone 4: Ways of working are decided and Monitoring tools are designed
The monitoring tool package should be part of the reference documentation of the project, as well as the working patterns. It should allow to get a report of the project at any time.
The monitoring package should cover:
- Progress report (what has been done and what is to be done)
- Risk management
- Financial status
Moreover, it should come jointly with working patterns to ensure the efficiency and coordination of the team. Working patterns have to be flexible, nevertheless, they should provide common rules respected by each member of the team.
To download the draft ToR of the project's steering committee, click here
Homepage | The SWS concept | Relevance | Assessment | Design | Implementation | Tripartism | Library
| Inst. Arrangments | Process & Tools | Human R | Comm | Project Mgmt |